OGRe 101: Schedule Posters

Here are instructions on how to read our schedule posters.  We are trying to convey a lot of information and this is the best way we know how within our budget constraints.  We have been doing it this way for over 15 years and for a vast majority of our attendees, this has worked.  We are trying to reduce the amount of questions you need to ask me or my staff as well as provide you with an easy way to determine the three basics of convention gaming – what, when and where!

What are these posters you speak of?

Onsite, at the convention, we like to provide with easy means to see what is going on within our limited means.  That includes printed schedules, online resources and schedule posters.  The posters are located at gaming registration and you can use the tickets to sign up if you don’t have online access at the con.  (Internet access at MACE in Charlotte will not be commonly available to attendees unless they have a hotel room).

It’s the simplest means for people to see what is going on at the con.  We at the registration desk attempt to keep things updated on the posters as best as possible but it is not always 100% accurate.

Find your game

Everything you need to know about the game is listed along the same top line from the Game Name.  Game Name (what), Location (Where in Green Text), and Time slot (When).


Day: The games are sorted by Day.  Each day is listed under a different colored header (Friday is light blue, Saturday is sort of a Pink/Light Purple, and Sunday is  Red.

Star Time: Within the day, they are sorted by Start Time.  Please note that this means that 2, 3, 4-hour games and so on are all sorted with in the same start time.  Find the time you are looking to start playing and the games available in that time slot. You can see how long a game is (duration) by the Time Slot on the left of each row, listed with “When:”.


Games Events: Within each Start Time are Game Events ordered alphabetically by game name.   They are sorted by type – RPGs (Organized Play and non-organized play), Board/Tabletop/Card Games (Tournament, Open and Scheduled) and Miniature Games.


There are two types of RPGs – General Play and Organized Play.  General Play are one-shot adventures where the character sheet is provided usually. These games are listed with the title is listed in blue on the line below it, right justified. Organized Play usually requires or at least prefers the player to bring a character their own (based on character generation guides for the individual group) and are listed by the scenario name since the game itself is a given.

Organized Play that traditionally appears at MACE events include:

  • DDEX & DDAL = D&D Adventure League, the organized play associated to Dungeons & Dragons 5th Edition RPG.
  • PFS = Pathfinder Society, the organized play associated with the Pathfinder RPG (see to be Pathfinder 2e)
  • SRM = Shadowrun Missions, the organized play associated with the Shadowrun 5th edition RPG

Organized Play games traditionally require the player to provide the character although  there are pre-gens available online.  On the posters, Organized Play is listed under the RPGs segregated out by a yellow band denoting the specific organized play game (see above).

Organized Play Banner (Pathfinder Society, in this case)

Here is a link for resources for organized play.

Board/Tabletop/Card Games

Above is an example of a variety of board games.  The title (in blue) is sometimes blank but sometimes list the type of demo, scenario or tournament that is being run.    Open Demos are listed with the Open Demos Label.  Those players can walk up to and play as soon as their is an available seat.

Check the Icon

Once you find the game you are looking for, check the dot icon.  That contains A LOT of information for the player.  Here is the basic meaning of each dot.


Before you attempt to sign up for a game onsite, take a look at this icon.

If it is full (red dot), we are only taking alternates for that game (and not all games do).  However, Alternates must be managed by you and the GM.  We don’t do anything special for alternates.  The GM is required to give every opportunity to those that signed up first.  We instruct them to wait at least 10 to 15 minutes after the session has started before accepting alternates.

The most important icon in that bunch however is the one we call the “target.”  Some targets have the words “Open Demos” written across for emphasis but in general they mean the same thing.  For those games, you do not need to do anything other than go to the location of the game for whatever reason is listed in the green message box.  Most Organized Play games are coordinated by a single person and you will need to find that person to find a table.  Most of the time, the coordinator will not be distinguishable from other GMs in OP because they are running games themselves.  You will have to simply ask us the name of the coordinator and ask around.

Other games with a “target” can be demos, or tournaments coordinated by other people as well.  Or the slot may be long enough for more than one game.  Or the coordinator of the game may have multiple copies.  Instead of trying to micro-manage all of that, we encourage the player to simply go to the location and work it out with the GM or event coordinator.  An example above shows the Warmachine events.  They are targets because they are coordinated by a single person (list as the Host).