OGRe 103: Updated Schedule Posters (MACE West 2018)

I have once again made some slight changes to the schedule posters that I want people to be aware of.  Here are instructions on how to read our schedule posters.  We understand it is a lot of information.  We are simply trying to convey this information the best way we know how for everyone interested. We are trying to reduce the amount of questions you need to ask me or my staff and provide you with an easy way to determine the three basics of convention gaming – what, when and where!

What are the posters?

Onsite, at the convention, we like to provide with easy means to see what is going on.  That includes printed schedules, online resources and schedule posters.  The posters are located at gaming registration and you can use the tickets to sign up if you don’t have online access at the con.  Please note that Internet access at MACE in Charlotte will not be commonly available to attendees unless they have a hotel room.


It’s the simplest means for people to see what is going on at the con.  We at the registration desk attempt to keep things updated on the posters as best as possible but it is not always 100% accurate.  it is a manual system and in some cases we do not have enough volunteers to always keep it up to date.

Find your game

The first thing you do is find the game you are looking for the Game Name/Game Title(Largest letters next to the game logo).  Each day is listed under a different colored header (Friday is light blue, Saturday is sort of a Pink/Light Purple, and Sunday is  Red.  Then each Start Time is listed on the left side, as you can see above (Friday 4:00 PM).  Games are listed by Start Time and ordered alphabetically by game name, but grouped by Game Type (Board/Card Games, RPGs, Miniature Games, etc).  You can see how long a game is (duration) by the Time Slot on the right of each row, listed with “When:”.

For regular one-shot RPGs (non-Organized Play), and other tabletop board/card/mini games, you can find the game name listed. However, for Organized Play, we list the scenario name since the game itself is a given .

  • DDEX & DDAL = D&D Adventure League, the organized play associated to Dungeons & Dragons 5th Edition RPG.
  • PFS = Pathfinder Society, the organized play associated with the Pathfinder RPG
  • SRM = Shadowrun Missions, the organized play associated with the Shadowrun RPG
  • CoC = Recently, the new Call of Cthulhu 7th edition has started an organized play campaign called Cults of Chaos.

Organized Play games traditionally require the player to provide the character although  there are pre-gens available online.  On the posters, Organized Play is listed under the RPGs segregated out by a yellow band denoting the specific organized play game (see above).

For regular or general play one-shot RPGs, the game is listed and the title is listed in blue on the line below it, right justified.  They also include seating boxes showing available seats for that game.

Above is an example of a variety of board games.  The title (in blue) is sometimes blank but sometimes list the type of demo, scenario or tournament that is being run.

Everything you need to know about the game is listed along the same top line from the Game Name.  Game Name (what), Location (Where in Green Text), and Time slot (When).  A note on slot length, we traditionally use Board

Check the Status Dots

Once you find the game you are looking for, check the dot icon.  That contains A LOT of information for the player.  Here is the basic meaning of each dot.

Before you attempt to sign up for a game onsite, take a look at this icon.  If it is full (red dot), we are only taking alternates for that game (and not all games do).  However, Alternates must be managed by you and the GM.  We don’t do anything special for alternates.  The GM is required to give every opportunity to those that signed up first.  We instruct them to wait at least 10 to 15 minutes after the session has started before accepting alternates.

The most important icon in that bunch however is the one we call the “target.”

For those games, you do not need to do anything other than go to the location of the game for whatever reason is listed in the message box.  Once change I have recently made is separate out many of these types of games from the others.  You will now see the following as further delineations for some games, particularly tabletop board and card games.

  • Open Demos/Open Seating
  • Touranments
  • Scheduled

Most Organized Play games are coordinated by a single person and you will need to find that person to find a table.  Most of the time, the coordinator will not be distinguishable from other GMs in OP because they are running games themselves.  You will have to simply ask us the name of the coordinator and ask around.

Other games with a “target” can be demos, or tournaments coordinated by other people as well.  Or the slot may be long enough for more than one game.  Or the coordinator of the game may have multiple copies.  Instead of trying to micro-manage all of that, we encourage the player to simply go to the location and work it out with the GM ro event coordinator.  An example above shows the Warmachine events.  They are targets because they are coordinated by a single person (list as the Host).


We show the state of the Organized play tables as of preregistration, however, unlike regular games, we do not keep up with the current state of organized play, as they are handled by the coordinator and can be more fluid other games.


Above is an example of organized play.  Notice that the full games and the open games have a “target” and the open seats of a question mark.   Do not expect to sign up at gaming registration for these games.  They are handled by the coordinator.  But this at least gives those interested in playing these an idea of what might be full and might have open seats still.  The later in the weekend we get, however, the less likely those seats will be open.

For other games with open seats (blank boxes), we ask you fill in the box with an “X” once your we sign you onsite.  We prefer you wait until after we verify that the poster is accurate (as we may not have had time to verify and update them, it is a manual process.)   Obviously, OGRe is the most accurate way to determine if the games are full or not but we supply the poster system so you don’t have to always rely on that.


Additionally, there is a notation that indicates preregistration overflow.  Above you can see an example of a game with a few overflow pre-registrations.  We won’t be  keeping up with this throughout the weekend but this at least gives you an idea of the state of the game at pre-registration and the likelihood you will get a seat at that particular game.

Filling out the ticket

Most people preregister online before the convention, which is why many of the games are full when you arrive.  If you are not fortunate enough to have that priviledge, you can sing up for whatever is left onsite, using the ticket system.

The only games you need to fill a ticket out for are those with limited seating.  No ticket is needed for open demos and open seating games.  No ticket is needed for organized play as they are coordinated by individual coordinators and they muster their tables onsite.  No ticket is needed for tournaments because they too are coordinated by a tournament director who musters the matches onsite.

For all others, do the following

  • Fill out this form with information for all the games you want to sign up for.
  • Quick Register: We need both OGRE ID Number and Event Number.  If you don’t have both, fill out the other information and you will get an OGRe Number.
  • OGRe Number is your OGRe ID Number (if you have one).  One will be made for you if you do not have one.
  • Quick Register is the one listed on the schedule, highlighted in Yellow on the posters.
  • Take the forms to the coordinator.
  • The Coordinator will confirm each game and sign you up. If a game is full, he or she will tell you.

Once confirmed, the forms can act as tickets for your games. GMs have been instructed to give priority to ticket holders. Hand the Ticket to the GM to show you preregister.  Once that is confirmed, the GM or you can do what you want with the ticket. Please show up on time.  These tickets are only good until about 5 to 10 minutes after the start time (GM’s discretion)