OGRe 104: Schedule Posters, Updated (MACE 2019)

I have once again made some changes to the schedule posters that I want people to be aware of.  Here are instructions on how to read our schedule posters.  We understand it is a lot of information.  We are simply trying to convey this information the best way we know how for everyone interested. We are trying to reduce the amount of questions you need to ask me or my staff and provide you with an easy way to determine the three basics of convention gaming – what, when and where!

For those familiar with the schedule Posters, here are the changes I have made since last year:

  • No more checkboxes – In the past, in those games that needed it, I used checkboxes to indicate how full a game is.  For a long time, I recognized that the posers were entirely too busy, making it difficult to read.   It was also very difficult to keep accurate on-site.  I dropped them for those reasons.  In the end, we just got too big for that method to be practical.  What does remain is the color dot icon which will give you an idea of the game’s status.  In the end, it’s best to look at OGRe online to find out the current status of the game.
  • Open Demos displayed first – All games are divided out by start time.  I have separated out the open demos in each start time, displaying them first, color coded in green.  From that start time onward, the host is running open demos of the particular games and all you need to do is walk up to play.
  • Panels are color coded in blue.

What are the posters?

Onsite, at the convention, we like to provide with easy means to see what is going on.  That includes printed schedules, online resources and schedule posters.  The schedule posters are located at gaming registration where you can use the tickets to sign up if you don’t have online access to OGRe at the con.  Please note that Internet access at MACE in Charlotte will not be commonly available to attendees unless they have a hotel room.


The schedule posters the simplest means for people to see what is going on at the con.  We at the registration desk attempt to keep things updated on the posters as best as possible but it is not always 100% accurate.  it is a manual system and in some cases we do not have enough volunteers to always keep it up to date.


The above sampling shows Organized Play (Pathfinder Society, in this case).  The Dot indicates that you need to go to the Organized Play room (University E in this case).  Organized Play are organized and coordinated on site by their own coordinators and players will need to find that coordinator ti find out what games are available.

This above sampling shows the first row of open demos for the Friday 3:00 PM.  From this point on, there will be open demos of H.E.R.O card game in the Gallery.  Feel free to go to the game location and try it out.
The above poster sample shows the bottom row of scheduled tabletop board games, panels and first few rows of role playing games.  The Panels are color coded in blue.  The dots indicate all the games are open and have seats open.

Above you will see the special scheduled open demos of the No Ordinary Gamers.  They are open demos but they are scheduled.  In these cases, go to the game location and find the coordinator.

Find your game

The first thing you do is find the game you are looking for the Game Name/Game Title (Large letters next to the game logo).  Each day is listed under a different colored header (Friday is light blue, Saturday is sort of a Pink/Light Purple, and Sunday is  Red.  Start Times are listed on the left side.  Games are listed by Start Time and ordered alphabetically by game name, but grouped by Game Type (Board/Card Games, RPGs, Miniature Games, etc).  You can see how long a game is (duration) by the Time Slot on the right of each row, listed with “When:”.  Other details are listed on the right as well including Host, room and table.

For regular non-Organized Play one-shot RPGs, and other tabletop board/card/mini games, you can find the game name listed. However, for Organized Play, we list the scenario name since the game itself is a given.

  • DDAL = D&D Adventure League, the organized play associated to Dungeons & Dragons 5th Edition RPG.
  • PFS = Pathfinder Society, the organized play associated with the Pathfinder RPG
  • SFS = Starfinder Society, the organized play associated with the sci-fi spin off of Pathfinder, called Starfinder.
  • SRM = Shadowrun Missions, the organized play associated with the Shadowrun RPG

Organized Play games traditionally requires the players to have their own characters although there are pre-gens available online.  On the posters, Organized Play is listed under the RPGs segregated out by a yellow band denoting the specific organized play game (see above).

For regular/one-shot/general play (non-Organized Play) RPGs, the game is listed and the title is listed in blue on the line below it.

For a variety of board games, sometimes the title is blank but sometimes it lists the type of demo, scenario or tournament is being run.

Check the Dot

Once you find the game you are looking for, CHECK THE DOT!  That contains A LOT of information for the player.  Here is the basic meaning of each dot.

If it is full (red dot), we are only taking alternates for that game (and not all games do).  However, Alternates must be managed by you and the GM.  We don’t do anything special for alternates.  The GM is required to give every opportunity to those that signed up first.  We instruct them to wait at least 10 to 15 minutes after the session has started before accepting alternates.

The most important icon in that bunch however is the one we call the “target.”

For games with the “target,” players do not need to do anything other than go to the location of the game.  Many of these games are separated out by types of demos.  You will see the following as further delineations for some games, particularly tabletop board and card games.

  • Open Demos/Open Seating
  • Tournaments
  • Scheduled

As stated above, most Organized Play games are coordinated by a single coordinator or group of coordinators.  The coordinate the seating of their games based on Game Master or Judge availability.  You will need to find that coordinator to find a table to play at.  Most of the time, the coordinator will be indistinguishable from other GMs in OP because they are running games themselves.  You will have to simply ask us the name of the coordinator and ask around.

Other games with a “target” can be demos, or tournaments coordinated by other people as well.  Or the slot may be long enough for more than one game.  Or the coordinator of the game may have multiple copies.  Instead of trying to micro-manage all of that, we simply encourage the player to go to the location and work it out with the GM or event coordinator.

Filling out the ticket

Most people pre-register online before the convention, which is why many of the games are full when you arrive.  We highly recommend that you do this.  If you are not fortunate enough to have preregistered, you can sign up for whatever is left onsite, using the ticket system.

The only games you need to fill a ticket out for are those with limited seating (solid color dot).

  • No ticket is needed for open demos and open seating games (target dot).
  • No ticket is needed for organized play as they are coordinated by individual coordinators and they muster their tables onsite.
  • No ticket is needed for tournaments because they too are coordinated by a tournament director who musters the matches onsite.

For all other games, do the following

  • Fill out this form with information for all the games you want to sign up for.
  • Quick Register: We need both OGRE ID Number and Event Number.  If you don’t have both, fill out the other information and you will get an OGRe Number.
  • OGRe Number is your OGRe ID Number (if you have one).  One will be made for you if you do not have one.
  • Quick Register is the one listed on the schedule, highlighted in Yellow on the posters.
  • Take the forms to the coordinator.
  • The Coordinator will confirm each game and sign you up. If a game is full, he or she will tell you.

Once confirmed, the forms can act as tickets for your games. GMs have been instructed to give priority to ticket holders. Hand the Ticket to the GM to show you pre-register.  Once that is confirmed, the GM or you can do what you want with the ticket. Please show up on time.  These tickets are only good until about 5 to 10 minutes after the start time (GM’s discretion)